Reduce Costs for…

…Copiers and Printers

We save businesses money on office copiers and printers.

Are you Paying Too Much for Copiers and Printers?

Copying and printing are a significant business overhead, yet we’ve found many companies paying far more than they need for their equipment. That’s often because suppliers rarely give you clear costs up-front for overall copier and printer usage, or because the original contract was negotiated anticipating a different volume requirement than has turned out to be the case.

The less reputable companies also come up with tricks such as convincing you to take out a new office printer or copier contract that looks cheaper, but turns out to be the opposite because of the lock-in time. Sometimes, separate contracts are negotiated for leasing and maintenance, disguising true costs; and agreements where office equipment is serviced according to the number of copies made can become uneconomical if your volume is very different from what you anticipated.

Printers and Copiers: Lease or Buy?

The decision of whether to lease or buy is key. Sales people regularly persuade companies to lease office printers and copiers, when it’s actually far more cost-effective to buy. We know of one company who paid over £700,000 for leased equipment that would have cost under £150,000 to buy.

Best Prices, Best Practice

By working with The Procurement Group, you’ll benefit from a full analysis of your office copier and printer usage. Our recommendations will include advice on the most efficient layout for printers and copiers in your office, taking into account user comments and management input.

We’ll break down your existing contracts and investigate whether it would be beneficial for you to buy out. We'll also assess whether you would be better off buying or leasing your office equipment. You’ll then get a report from us that provides our recommendations on the best way for you to manage your office copier and printer procurement and gives at least three quotes from our approved suppliers.

We’ll always provide a bullet-point précis of any suggested contract, and once you’re up and running, we’ll monitor volumes and re-negotiate as needed.

Accredited National Suppliers

We only provide pricing from national companies with a strong service record and who are fully accredited by at least three major manufacturers. All have their own service and maintenance departments.

Timpson Ltd Increases Savings Year-on-Year